Carrers

Administrative Assistant

Send resume in PDF format to: sdr_100213@vindicia.com. All other formats will be rejected.
Bay area applicants only please. No relocation offered.

We are a dynamic, fun, and challenging company looking for an Administrative Assistant and Receptionist who will provide administrative and logistics support for management and employees, thereby enabling them to focus on their core responsibilities.

Key responsibilities

  • Support Facilities and other departments with scheduling, expenses and trips 
  • Event management, including offsite meetings and internal meetings, projects, conferences and seminars
  • Order business cards, access cards, handle all kitchen duties, including ordering, stocking and management of office and kitchen supplies
  • Front desk reception – meet and greet visitors, ensure safety sign-in registration and notification to managers
  • Receive, sort and distribute daily packages and mail
  • General office duties and projects

Experience

  • 5+ years experience in an administrative role, preferably in a hi-tech environment
  • Proficiency with Microsoft Office programs
  • Working knowledge of email, scheduling, spreadsheets and presentation software
  • Excellent organizational skills
  • Excellent oral and written communication skills
  • Resourcefulness, good judgment and perseverance
  • A high degree of proactiveness, professionalism and strong work ethic, coupled with a sense of responsibility and integrity
  • Excellent judgment and discretion required in handling highly sensitive, confidential and/or non-public information in an appropriate manner
  • Ability to work under minimal supervision and independently