Administrative Assistant and Receptionist

Location: Position is open to Bay Area candidates. No relocation offered.

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Have you ever subscribed to a premium online service on your computer or tablet? Perhaps to watch your favorite TV programs, films and videos, listen to new music, or read the latest of your preferred publications? If so, you already know Vindicia.

Vindicia keeps consumers connected to the subscriptions they love and businesses connected to the revenue they need. By bringing enterprise-class innovation to consumer-facing subscription billing and commerce, we help digital companies acquire more customers and keep them by making recurring payments seamless, secure and easy.

Working at Vindicia is dynamic, fun and challenging. We thrive on innovation and collaboration. It’s an exciting time to be at Vindicia right now. We’re set on a course for major growth, having recently been acquired by Amdocs, the market leader in customer experience solutions and services for the world’s largest communications, entertainment and media service providers.

With continued business opportunities and growth, Vindicia is looking for an Administrative Assistant and Receptionist, who will provide administrative and logistics support for management and employees, thereby enabling them to focus on their core responsibilities.

Key Responsibilities

  • Time management for managerial roles: schedule meetings/interviews; assist with visitors and customers; handle documentation and filing; organize material for staff meetings, including preparation of minutes, as necessary
  • Provide end-to-end support for event management for units or cross units: arrange offsite meetings, conventions, conferences and seminars; assist with internal projects, when needed; coordinate and execute employee welfare activities
  • Organize and handle travel arrangements and issue expense reports for business trips: maintain a strong back office during the manager's travels
  • Logistics support for all employees: for example, manage Outlook distribution lists; assist with guest visits; order business cards, etc.
  • Front desk reception: meet and greet all visitors; ensure all visitors register and obtain the proper badge identification
  • Receive, sort and distribute mail
  • General office maintenance of files: both digital and hard copy

Critical Experiences

  • 3 years practical business/administrative experience
  • Proficiency with Microsoft Office computer programs, specifically MS Office
  • Working knowledge of email, scheduling, spreadsheets and presentation software
  • Excellent meeting planning, project management, and organizational skills
  • Excellent oral and written communication skills
  • Resourcefulness, good judgment and perseverance
  • A high degree of proactiveness, professionalism and strong work ethic, coupled with a sense of responsibility and integrity
  • Excellent judgment and discretion required in handling highly sensitive, confidential and/or non-public information in an appropriate manner
  • Ability to make decisions and recommendations for situations not falling clearly within established rules or guidelines necessary
  • Ability to work under minimal supervision under tight time constraints
  • Ability to work independently but also partner as a team player


  • Associate Degree or higher
  • Prior admin experience preferred